7 Steps For Making Portfolios With Google Apps

Every time I read through term and semester portfolios, I find students who under perform on exams yet blow me away with what they showcase. Their ability to reflect on the activities and organize their products is super exciting. I also see the opposite from some of the best test-takers.

google docs, eportfolio, portfolio, gafe, googleedu

No one cares about your grades after a certain point in life. Employers and customers want to see what you've done. They want to know that their time and money will give them a return on their investment in you. In other words, our kids have to learn how to sell themselves in order to be successful.

I want more than scholarships and entrance to amazing colleges for my students. I want them to understand who they are, what they want to do, and how to best present themselves to realize their dreams. This comes from routine reflection, making thinking visible, and learning in an environment that doesn't stress them in unhealthy or irrelevant ways, which is often what too much testing will do.

I've been working on portfolio activities for about three years, and I'm confident that I have many of the critical pieces. I'm also confident that this kind of summative work supports the learning process at the course level far better than final exams, especially if the goal is to educate the whole child.

Plus, portfolios are more authentic. They simulate the kind of work my students will be expected to do for many of the jobs in our economy, which is increasingly leaning toward information-based skill sets.

1. Creation

Knowing that students can only show quality work if I assign quality activities, I try to give them opportunities to take risks and show their creativity while exploring new information. The portfolio, from this point of view, holds me accountable for not assigning too much waste basket work – the stuff that drives too many classroom and occupies too much space in gradebooks.

It's important to remind students that the work they do will be included in their portfolios. Since many of the individual assignments do not receive scores in my class (feedback only), students need to keep the end in mind so they don't become too complacent.

We keep a running list of the activities as the term progresses. This allows students to reflect holistically on the coursework and catch up on their portfolio tasks so they don't scramble at the end. I've heard of some teachers using Google Calendar to manage mini-deadlines, as well as simple tables in a Word or Google Doc.

2. Curation

Staying organized in the digital world is just as important as it is working with analogue materials. As students complete activities, they need to keep their work in a folder along with a document for reflections and any images of their work they may want to include in the showcase portfolio.

Digital files can be lost easily, so naming conventions go a long way for consistency in a classroom. The skills that kids learn from the English teacher who requires the same heading on every assignment are very relevant in the age of information. Just because our work is a bunch of ones and zeros doesn't mean the traditional expectations should be thrown out, although sometimes it's interpreted that way.

Since my students use Google Drive, I dictate the name of the folder in Drive to avoid confusion when referencing it during instruction. I hope my students experience the efficiency of responsible file management and don't end up like my father with 5,000 photos on his phone and no idea what he should do with it all.

3. Reflection

“We do not learn from experience... we learn from reflecting on experience.” - John Dewey

Formalizing reflection has been one of my goals this year. In years past, I've incorporated opportunities for reflection into lessons, but this year it's been about making reflection a classroom routine.

Students wrote reflections after completing activities, regardless whether the activity would make it to the showcase portfolio or not. The reflections were written on a single Google Doc to stay organized. Students wrote paragraphs that responded to the following questions and were asked to use specific examples to support their responses.
  1. What did you do?
  2. What did you learn by doing it?
  3. How can you use what you learned outside of school and beyond? 
4. Showcase

The final product is often called the showcase, portfolio, or showcase portfolio. It can be put together in a variety ways, using a bunch of different tools to present the final product. Some examples of tools include Blogger, Google Docs, Google Slides, Google sites, YouTube, Wordpress, and Storymap, to name a handful.

As shown in the image below, my students use Google Docs because it's simple and free. I don't like taking much instruction time to teach kids how to use new tools. Sometimes it's necessary to do so, but it can come to dominate the time if you're not careful. I would prefer to teach technology concepts, such as links, formatting images, and designing for use on a variety of devices.

Google Docs is publishable (see video below) and has all that the kids need to present their artifacts and reflections. It's also a great opportunity to teach the concepts I listed above. The same process could be done with Microsoft, of course. I chose Google because that's what my school uses.

5. Formative Assessment

As with any formative assessment, the goal is to give shape to future activities. This means students reflecting on what they need to do and teachers redesigning activities to meet the specific needs of their students.

The activities that are eventually packaged as portfolio items receive feedback on the individual and classroom levels throughout the lesson cycles. I don't like to place grades with this feedback because kids focus on the numbers, not the specific strengths and weaknesses and how to take their work to the next level. On the issue of grades or no grades, portfolios are a great inroad to reducing grades in the gradebook or getting rid of them entirely (More schools than you might think have abandoned grades.)

We often use a Google Doc to share links to group work if we need to see the product for class discussion. If the activity is more about the writing or information, we use Google Forms to collect responses and project them with the overhead. You can use Padlet for both of these situations, but I like to use as few tools as possible. Too many accounts can get annoying.

6. Setting Goals

Many teacher evaluation systems are driven by goals, and the goals are often written by the person being evaluated. Why wouldn't we do that with our students?

My students write a goal based on a pattern that they find in their weaknesses. The image under Step 7 (see below) shows the table where students list the activities, including columns to the right for strengths, weaknesses, and action steps. They look for the most prevalent weakness on which to base their goal, often focusing on skills.

The first round of goal writing is sometimes weak, so it's important to teach students SMART goals, for example. The blue text in the image below is teacher feedback. I require my students to rewrite their goals and resubmit for approval because their summative evaluation at the end of Term 2 is based on the Term 1 goal.

7. Summative Evaluation

The Term 2 summative evaluation is based on the following question. To what extent did the learner achieve the goal? This time, the portfolio items are chosen as evidence to support the student response to the question. Whereas the Term 1 portfolio is about setting the bar from which students can individually assess and evaluate their achievement, Term 2 is about evaluating the progress on a goal because our classes are on a semester schedule.

If your schedule is yearlong course, you would want to adjust this process accordingly. A yearlong course would allow students more time for reflection and collection of evidence. I found it much easier to implement portfolios in a yearlong schedule versus the semester schedule under which I currently work.

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